top of page

Document Certification

What documents need to be certified for an MM2H application?

Legal documents, such as copies of marriage certificates, birth certificates, household or family registration certificates, adoption papers, custody letters, and police clearance letters (no criminal record), must be certified by a Malaysian Embassy abroad before they can be submitted. This ensures the authenticity of the documents and that they have not been tampered with.

​

The following terms may be used interchangeably, depending on the country and its legal system:

  • Apostille

  • Affidavit

  • Certification

  • Embassy Attestation

  • Legalisation

  • Notarisation

  • Certified True Copy (CTC)

(Scenario 1) If I am already in Malaysia, how do I certify my marriage and birth certificates?

You have two options:

  • Option 1 - Apply for & Certifiy an Extract  

    1. Contact the embassy of the country that issued the marriage and birth certificates to apply for an extract or household/family registration certificate. If the extracts are not in English or Malay, they must be translated by a professional translator certified by the respective country’s embassy.

    2. Have the extract and its translation certified by the embassy of the country that issued them.

  • Option 2 - Certify a Photocopy of the Marriage and Birth Certificates: ​

    1. Make a photocopy of the original marriage and birth certificates. If the certificates are not in English or Malay, they must be translated by a professional translator certified by the respective country’s embassy.

    2. Have the photocopies and its translation certified by the embassy of the country that issued them.

Note: This scenario does not apply to police clearance letters (no criminal record or Letter of Good Conduct), as well as marriage and birth certificates, and household/family registration certificates issued by China, Hong Kong, Taiwan, Brazil, Ireland, and the United Kingdom.

For these countries, certification must be completed at their Ministry of Foreign Affairs and the Malaysian Embassy/High Commission/Consulate in their respective country (refer to Scenario 3).

(Scenario 2) I am currently outside of Malaysia, residing in Country A. How do I certify my marriage and birth certificates issued by Country B?

You have two options:

  • Option 1 - Apply for & Certify an Extract : 

    1. Contact Country B's Embassy in Country A to apply for the extract and have it certified by Country B's Embassy in Country A. If the extracts are not in English or Malay, they must be translated by a professional translator certified by the respective country’s embassy.

    2. Book an appointment with the Malaysian Embassy / High Commission / Consulate in Country A. Bring the extract and its translation to the Malaysian Embassy / High Commission / Consulate for certification.

  • Option 2 - Certify a Photocopy of the Marriage and Birth Certificates: ​

    1. Make a photocopy of the original marriage and birth certificates. If the certificates are not in English or Malay, they must be translated by a professional translator certified by the respective country’s embassy.

    2. Schedule an appointment with Country B's Embassy in Country A and request certification of the documents and its translation (confirm any additional documents required in advance).

    3. Book an appointment with the Malaysian Embassy / High Commission / Consulate in Country A. Submit the certified documents and its translation to the Malaysian Embassy / High Commission / Consulate for further certification.

Note: This scenario does not apply to police clearance letters (no criminal record or Letter of Good Conduct), as well as marriage and birth certificates, and household/family registration certificates issued by China, Hong Kong, Taiwan, Brazil, Ireland, and the United Kingdom.

For these countries, certification must be completed at their Ministry of Foreign Affairs and the Malaysian Embassy/High Commission/Consulate in their respective country (refer to Scenario 3).

(Scenario 3) I am still at my home country, how do I certify my marriage and birth certificates that were issued by my home country?

You have two options:

  • Option 1 - Apply for & Certify an Extract or Household/Family Registration Certificate:

    1. Apply for the extract or household/family registration certificate from your home country’s Ministry of Foreign Affairs and get it certified by them. If the extracts are not in English or Malay, they must be translated by a professional translator certified by the respective country’s government and to be certified by your home country Ministry of Foreign Affairs.

    2. Make an appointment with the Malaysian Embassy / High Commission / Consulate in your home country. Bring the extract or household/family registration certificate and its translation for certification.

  • Option 2 - Certify a Photocopy of the Marriage and Birth Certificates: ​

    1. Make a photocopy of the original marriage and birth certificates. If the certificates are not in English or Malay, they must be translated by a professional translator certified by the respective country’s government.

    2. Book an appointment with your home country’s Ministry of Foreign Affairs – Request certification of your documents including its translation (check what other documents you may need to bring).

    3. Make an appointment with the Malaysian Embassy / High Commission / Consulate in your home country. Present the certified documents and its translation for further certification.

 

Alternatively, you can appoint an agent to assist with the certification. Here are some reputable agents who offer this service:

  • China Agent (线上公证认证-云)
    WeChat ID: zxgz4822
    Region: Beijing Chaoyang
     

  • Hong Kong Notary Public (Mr Selwyn Chan Chung Yuen)
    Address: Oldham Li & Nie, 5/F, St George’s Building, 2 Ice House Street, Central, Hong Kong.(Please ask for Mr Selwyn Chan, Partner)
    Tel: +852 3614 0376
    WhatsApp: +852 9314 4980
    WeChat ID: SelwynChan
    Email: info@scmp.hk
    Website: https://www.scnp.hk

​

  • Apostille Services in London (2E Apostille Services Ltd.)
    Address: Unit 11, Flamingo Court, 81 Crampton St, London SE17 3BF
    (Look for Dominic)
    Tel: +44 020 3920 7806
    Email: admin@2eApostille.co.uk
    Website: www.2EApostille.co.uk

bottom of page